SBC/CIR/038/2026

07th May 2026


Dear Members and Pupils of the Selangor Bar,


The Selangor Bar Committee through its Conveyancing Practice Sub-Committee (“CPC”) had a courtesy meeting with the District Officer of Pejabat Tanah Daerah Klang (“PTD Klang”) and his officers on 30th April 2026.


We are pleased to provide the following updates and guidelines in dealings with PTD Klang for Members’ attention and easy reference:


1) Biometric Certificate


Under the implementation of e-SELAMAT (Secured Land Management System) application, PTD Klang requires biometric verification of the identity of the parties for the following transactions:


a) any dealings such as transfer, charge, entry and withdrawal of caveats or dealings involving lands/properties under the category of Malay Reserved Lands or involving a Malay holding under Malay Reservation Enactment of the Federated States;


b) transfer of properties which are valued at RM1 million and above (this includes for the application of consent to transfer involving properties valued at RM1 million and above);


c) any dealings such as transfer or change of name or update of new identity card (“NRIC”) number or dealings involving proprietor(s) aged 70 years and above; 


d) presentation of Deed of Power of Attorney for registration (effective from 19th March 2026). 


A certificate of confirmation of such verification of the identification (Slip Maklumat Penyaksian or Slip Maklumat Biometrik) will be issued to the respective parties. Members are advised to accompany their clients for the biometric verification process and retain the said certificate which is to be submitted during presentation of the documents at a later stage.


(b) Please take note that in the event the proprietor requires 2 transactions such as transfer and change of name, Members have to notify the officer on duty at the counter of such requirements in advance. A biometric certificate will be issued to indicate that there will be 2 transactions involving the same person. However, there will be only one certificate issued for the 2 transactions and Members are to make a photocopy of the same certificate for the subsequent transaction.


PTD Klang requires biometric verification and enquiry/ siasatan of the identity of the transferors on any transaction of transfer of property valued at RM2 million and above.


2) Death Certificate (Transmission)


When presenting Borang E (Perintah Pembahagian) or Borang F (Perintah Surat Kuasa Mentadbir) under Small Estates (Distribution) Act 1955 or Grant of Letters of Administration or Grant of Probate issued by the High Court for presentation, Members are required to produce a certified true copy of the Deceased’s Death Certificate together with other supporting documents. 


If the issue document of title reveals only old IC number of the Deceased, Members are advised to present a Statutory Declaration by the representative or administrator/executor that the Deceased (with the new and old IC number that appears in the Death Certificate) is the same person as the one referred to in the issued document of title.


3) Requirement to produce separate documents for each transaction


Members are advised to present certified true copy of identity cards of the parties for each transaction. For example, if the presentation involves registration of transmission or application for registration as  representative under section 346 NLC (Borang paragraph 51(O) of Schedule XV of Selangor Land Rules 2003), Statutory Declaration (in respect of  Change of Name of the Deceased/ update of new IC number of the Deceased ( in the event the title reveals only the old IC number of the  Deceased), and  transfer of the property (by the personal representative) to another party, Members are required to produce separate supporting documents for each presentation since it involves different sets of folios. In this scenario, Members are required to produce 3 certified true copies of the IC of the same person for 3 separate presentations even though it involves the presentation of the same title or the same person.


4) Discharge of Charge


In presenting the discharge of charge, Members are to include a photocopy of the bank’s letter addressed to the firm or borrower in returning the original title and the Discharge of Charge/Form 16N with the attorney’s details.


5) Member’s name and Bar Council membership


Members are to ensure that the signatory of the letters addressed to PTD Klang states the name of the lawyer and the Bar Council membership number of the Members for verification purposes. In certain instances, PTD Klang has also detected few cases where members signed the letters under a particular firm’s letterhead while being attached to another firm or with the name of the firm alone without the signatory’s details.


Members are advised to take note of the above and make the necessary arrangements accordingly. 


Members are also advised to provide your issues and/or feedback, if any, via email to secretariat@sgorbar.org or shariza@sgorbar.org.


Thank you.


Yours faithfully,


Yu Ai Ting

Chairman

Selangor Bar Committee

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